25 May 2018
Author: The Place

To GDPR and beyond

‘GDPR’ is an acronym that has now permeated our common language, but back in November 2017 it was still a vague scary term a few of us at The Place had heard of.

In November a working group with representatives from all department at The Place and London Contemporary Dance School set up fortnightly meetings to tackle the GDPR beast. We understood the severity of the regulation changes yet to come, and approached this with the thoroughness it required. Here is a summary of what we have done over the past 7 months.

  • Appointed a Data Protection officer
  • Set up a data asset register and mapped the way data flows through the organisation
  • Reviewed all our standard documents and inserted GDPR information and consent requests where applicable
  • Updated and drafted new data policies and procedures
  • Included Data Management Risks to the organisation’s Risk Register
  • Provided briefing and training for all staff on GDPR and their responsibilities
  • Gathered consent to email from our supporters (average opt-in rate 31%) 

Understanding the changes better, we welcome them and appreciate the process as we take data protection and individual rights with the utmost seriousness. We have approached the process with our customers, students and staff in mind.

This is not the end of the road for the GDPR working group, we are still working on living documents like the data asset register and putting procedures in place to ensure data retention periods are adhered to etc. We understand this is an ongoing and very important aspect of our work. The group will continue to meet on a regular basis and drive the organisation to GDPR and beyond.

Special thanks to Spektrix for the countless hours of support and advice and the kind people at the London School of Architecture for being a sounding board.


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